Guide
School admissions software compared: features, fit and pricing
Published 2026-10-11 · Updated 2026-10-11 · By the EduRolia team
Independent and international schools can choose between dedicated admissions platforms, admissions modules inside their SIS, generic CRMs and admissions CRMs such as EduRolia. This guide compares the main options using information published by each vendor, checked on 11 October 2026. Disclosure: it is published by EduRolia, which appears in the comparison, so every fact links back to a source you can check.
Quick answer
If you want admissions, enrolment contracts and tuition inside one larger platform, and you already use that vendor's SIS, the admissions module of your SIS (Veracross, iSAMS, Blackbaud) is the natural option. If you want a dedicated admissions platform with application portals and payments, Finalsite Enrollment, OpenApply and Ravenna are built for that, with pricing on request. If your main problem is the relationship before the application, meaning enquiries, open days, visits and follow-up, and you want a published price and a fast start, an admissions CRM like EduRolia is the lighter option.
Comparison
| Tool | Type | Admissions coverage (per vendor) | Published pricing |
|---|---|---|---|
| Finalsite Enrollment | Admissions and enrolment platform | Enquiries, online applications, documents, waitlists and lotteries, enrolment checklists, tuition through Finalsite Billing. | On request |
| OpenApply (Faria) | Admissions platform | Enquiry to enrolment, online applications and re-enrolment, event registration, parent portal, payments, contracts with e-signature. | On request |
| Veracross Admissions & Enrollment | Module of the Veracross SIS | Admissions calendar for open houses and tours, application portal, deposits, enrolment and re-enrolment, pipeline reports. | On request |
| Blackbaud Enrollment Management | Part of Blackbaud's school suite | Enquiry forms, applications, visit and event self-scheduling, contracts, deposits and tuition. | On request |
| Ravenna | Admissions platform (mainly US) | Enquiries, events and interviews, online applications, documents, committee review, email and SMS. | On request |
| iSAMS Admissions Manager | Module of the iSAMS MIS (UK) | Enquiry forms, open days and visits, documents, entrance exams, scholarships, offers, fees and deposits. | On request |
| HubSpot Sales Hub | Generic CRM | Whatever the school configures. | Free (2 seats); Starter $9 and Professional $90 per seat/month billed annually; Professional onboarding $1,500 |
| Salesforce Education Cloud | Education CRM platform | Admissions among other uses; implementation project. | From $87/€87/£70 per user/month (nonprofit pricing; for-profit on request) |
| EduRolia | School admissions CRM | Enquiries, open days, visit booking, follow-up, applications, reporting, school groups. | Basic from €67, Pro from €125, Advanced from €183 per month |
What to compare
- Coverage before the application: enquiries, open days, visits and follow-up, not only the application form.
- Total first-year cost: licences or subscription, onboarding, configuration and training.
- Time to go live and who maintains the setup.
- Fit with your SIS: is admissions a module of it, or a separate tool that hands over enrolled families?
- Language for staff and families, and where data is hosted.
- Several campuses: separate and combined views.
Where EduRolia fits, and where it does not
EduRolia is the right fit when the priority is to answer every enquiry, run open days and visits well and follow each family up to the application, with a published price, an English interface for staff and families, and data hosted in the EU.
It is a weaker fit if you need online application portals with payments, enrolment contracts or tuition collection inside the same tool, or a single platform that also runs your SIS. EduRolia has no direct SIS connector today; enrolled families are transferred to the SIS manually.
Frequently asked questions
Which school admissions platforms publish their prices?
Among the admissions platforms reviewed (Finalsite Enrollment, OpenApply, Veracross, Blackbaud, Ravenna and iSAMS), none published prices on its website when checked on 11 October 2026; all quote on request. EduRolia publishes its prices: Basic from €67, Pro from €125 and Advanced from €183 per month.
Is HubSpot a good admissions CRM for schools?
It can be, if someone configures and maintains admissions stages, forms and reports. Sales Hub Starter costs $9 and Professional $90 per seat per month billed annually, with a $1,500 onboarding fee for Professional, according to HubSpot.
What is the difference between an admissions CRM and an admissions module in the SIS?
SIS admissions modules focus on applications and enrolment inside the school's main system. An admissions CRM focuses on the relationship before the application: enquiries, open days, visits and follow-up.
Sources
- Finalsite Enrollment: finalsite.com/enrollment
- OpenApply: openapply.com
- Veracross Admissions & Enrollment: veracross.com/admissions-enrollment
- Blackbaud Enrollment Management System: blackbaud.com
- Ravenna: ravennasolutions.com/product/admission
- iSAMS Admissions Manager: isams.com/platform/modules/admissions-manager
- HubSpot Sales Hub pricing guide (updated 09/09/2026): blog.hubspot.com/sales/hubspot-sales-hub-pricing
- Salesforce Education Cloud pricing: salesforce.com/education/pricing
- EduRolia pricing: edurolia.com/en/pricing
Ready for the next step?
Try a real demo or book a call, and see how your admissions process can become easier to follow for your team and for every family.